Administrative Office Coordinator - Job Position and Details
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Tell Your Friends:
Omaha Healthy Kids Alliance is a nonprofit organization that works to create a Healthy Home for every child. Our main goal is to bring awareness and education to families in the city about environmental hazards, green and Healthy Homes and lead poisoning. We believe that education is fundamental for empowering people and creating change.
We strive to create environmental equality in Omaha for all by offering education on health hazards in the home, tenant legal rights, environmental testing, and information on the community resources available in the city.
We are quirky, fun, hardworking, and passionate about our work. We enjoy fun team meetings, going on home visits, helping ensure kids live in Healthy Homes, and occasionally breaking out in karaoke singalongs. Won't you join us?
JOB TITLE: Administrative Office Coordinator
Reports to: Director of Operations
Education Requirements: Bachelor’s Degree (desired)
Creates a welcoming and engaging office environment for staff, clients, and partners. Responsible for all office coordination, including but not limited to, answering phones, data entry, filing and client scheduling. Maintains general office upkeep, maintenance and cleanliness. Support executive leadership with scheduling, meeting preparation and documentation.
Lead Education Action Program (LEAP):
Coordinate all activities at the Center including trainings and outreach events
Track and set goals for engagement for the Center and communicate them to the Grants Manager
Conduct intake with all clients in English and Spanish
Schedule home visits for field staff and outreach workers
Manage phone system and direct calls
Provide education to callers and clients who come to the Center
Coordinate maintenance activities at the Center
Manage inventory including all educational materials and LEAP supplies
Ordering supplies for the LEAP program
Code all LEAP expenditures
Assist with meetings including taking and organizing minutes
Assist with communication among team members
Assist in writing and editing LEAP related communication materials
Provide education and Healthy Home visits to clients
Complete administrative duties for Executive Leadership as assigned
Calendar management for Executive Leadership
Set up meetings with external partners
Open and distribute mail to office
Occasional travel required
Periodic attendance at outreach events outside of normal business hours required
WORK EXPERIENCE REQUIREMENTS:
Administrative experience, required
Bilingual in English and Spanish, strongly preferred
Excellent communication skills, written and verbal
Strong self-starter and independent thinker
Customer service oriented
Team player who thrives in a dynamic environment
Passion for OHKA's mission and vision, especially working with children and families in North and South Omaha
Skilled at Microsoft and Google Tools
Able to hold or rest weighted objects up to 25 pounds directly on hands, arms, or shoulders from one location to another
Exerts oneself through walking, kneeling, and stooping
Sitting for long periods of time in an office environment required
HOW TO APPLY:
Please email your cover letter, resume, and salary requirements to Kiernan Scott - firstname.lastname@example.org. No phone calls or walk-ins please. Omaha Healthy Kids Alliance is an Equal Opportunity Employer.
OHKA is helping people in a unique way. There are few things as sacred to people as their homes, and we make their homes safe and healthy.
– Nicole Caputo-Rennels, Director of Housing Services